Assignment
On the main page there is an option Zusweisung in the navigation bar. This takes you to a new page. On this page, you can see on the left side all active Nwks. With regard to Nwks, active means that they are currently still employed as Nwks.
If a Nwk has details, it is possible to see them by expanding the card using the button provided. In addition, each Nwk has been given a profile picture, which is automatically generated by the initials to make the application more vivid. The background of the initials has the color of the Ausbildungsrichtung or of the Studiengang of the Nwk. All Praktikumsstellen from the recently passed Meldezeitraum are displayed on the right-hand side. The Praktikumsstellen are grouped according to their Dienststelle. Each main-Dienststelle can be folded out and then displays a list of all associated Praktikumsstellen. If no Praktikumsstellen from this Dienststelle has been reported, no fold-out element is displayed. If the Dienststelle provided information, that their team has a Planstelle, it will be marked with a special icon (mdi-account-star). Each Praktikumsstellen can be expanded again by clicking on the arrow or the card itself to display more details with all the information about the position.
Both lists can be scrolled separately.
This page and its actions are only available for örtliche Ausbildungsleitung.
Assign Nwks to Praktikumsstellen
To assign a Nwk to a Praktikumsstelle, all that has to be done is drag the Nwk over the desired Praktikumsstelle and drop it there. If everything is all right, then the name of the Nwk will be shown underneath the Praktikumsstelle, the background changes to grey and feedback is given if it was successful. If there is already a Nwk on the desired Praktikumsstelle, then it is not possible to drop another Nwk there. On the assignment page you can click on a Nwk to see additional information for example the lecture days. You can also click on a Praktikumsstelle to see additional information about it. Scrolling works as soon as you press and hold the element at the top or bottom of the screen.
Warnings when assigning Nwks
When assigning Nwks, it can happen that the Nwk and Praktikumsstelle don't match in certain criteria. In this case a waring window appear when trying to drop the Nwks onto the Praktikumsstelle.
Warnings that can appear:
- Nwk is a Studentin but an Auszubildende was requested.
- Nwk is an Auszubildende but a Studentin was requested.
- Nwk has a different major than requested
- Nwk is not the person the Praktikumsstelle specifically requested.
- Nwk is not in the requested semester.
- Nwk is not in the requested Lehrjahr.
⚠ All warnings can be ignored, but it is advised to reevaluate an assignment if a warning appears
Unassinging Nwks
When a Nwk is assigned to a Praktikumsstelle a little chip with the name of the Nwk shows this assignment. This chip has the color of the Ausbildungsrichtung or of the Studiengang of the Nwk. Next to the name you can find a little x. By clicking on this x you can unassign the Nwk. When doing so, a dialog will appear asking you if you really want to continue. When clicking yes the unassigning will be executed and the Nwk will be selectable in the list on the left. When clicking no, the process will be cancelled and nothing will be changed.
Send successful assignment mails
If the Ausbildungsleitung is satisfied with the assignment of the Nwks to the Praktikumsstellen, then the Ausbildungsleitung can send the assignment mails to the Örtliche Ausbilderin. To do this, the Ausbildungsleitung must click on the Mails Senden button.
A Dialog will appear warning about inconsistencies that have been found in the assignments, such as a Praktikumsstelle with a "namentliche Anforderung" but without an assigned Nwk, a Praktikumsstelle with priority "DRINGEND" or "ZWINGEND" but without an assigned Nwk or a Nwk that is currently not assigned to any Praktikumsstelle. All warnings have to be declared to be okay by clicking accept before the user can continue with sending mails. If just one of the warnings is declined, the whole process will be canceled and the user can correct the assignments. After correcting all the warnings that were not solved will show up again and the user has to accept them.
After the acceptance of all warnings a dialog will appear requesting the Ausbildungsleitung to fill in the Zuweisungszeiträume. After that they can click on the Weiter button. A dialog will appear asking if the Ausbildungsleitung is sure to send the mails. Now the mails will be sent to the Örtliche Ausbilderin, which got the Nwks assigned to them. The Ausbildungsleitung will be redirected to the assignment page after that. If some errors occurred during the sending of the mails, a dialog will appear telling the Ausbildungsleitung, which Praktikumsstellen could not be informed by mail. Currently, there is no way to resend the mails. This has to be done manually. The other mails will still be sent.
Export assignments as Excel file
The Ausbildungsleitung can export the assignments as an Excel file. To do this, the Ausbildungsleitung must click on the Exportieren button. After clicking on the button, the file will be downloaded automatically. Everything about the Praktikumsstellen and the assigned Nwks will be exported.